• BusinessLetter Sample

    1234Any Street (Your street address)

    Hometown,OH 45764 (City, State ZIP)


    July12, 2007 (Current Date)


    Ms.Sandra Garcia (Name of recipient)

    AnyCompany (Business/Institution name, if applicable)

    5678Not Here Avenue (Street Address)

    AnotherTown, NY 10012 (City, State ZIP)


    DearMs. Garcia: (Notice the use of a colon after the greeting)


    IntroductoryParagraph: Use this paragraph to explain your purpose for writing. Thisparagraph should probably include three or four sentences.


    SecondParagraph: Notice the spacing and lack of indentations in this format. Thismodern business letter style is called blockformat. Use single-spacing for paragraphs, and leave an extra space betweenparagraphs. This second paragraph can include supporting details or additionalinformation about why you are writing. A length of 3–5 sentences is a goodguide for a second paragraph.


    Concluding Paragraph: Summarize yourearlier statements. Provide any additional contact information. Thank therecipient for his or her time. Two to three sentences is a good length for aconcluding paragraph.

    Sincerely, (Other possible closingsinclude, Respectfully or Truly Yours)

    (Leave 3–4 spaces so you have room tosign your name)


    Any Student (Type your name)

Last Modified on May 7, 2024